Bookkeeping Coordinator

• Maintains accounting ledger/files/spreadsheets for all income and expenses of the parish.
• Works with ACS Technologies Software to allocate contributions correctly and administrates all user accounts.
• Works with vendors to maintain online giving flow. Works with We Share & Square.
• Keeps track of monthly EFT contributions to parish.
• Supervises & schedules office volunteers who help with collecting the offertory, counting the collection, depositing the collection, etc.
• Handles accounts receivable and payable (AR/AP).
• Tracks the loan/mortgage payments and amortization schedules.
• Establishes accounts as needed for tracking income/expenses as authorized, working within Diocesan guidelines.
• Works with ministries to allocate, maintain donations and assists with any information needed for grants such as those needed with the Food Pantry, EFAM, Migrant Workers and Respect Life Ministry.
• Schedules Second Collections; Diocesan and National according to Diocese recommendations.
• Maintains contact with Diocesan Business and Finance Office, especially with Parish Auditor.
• Coordinates with volunteers in small fundraisers as needed following Diocesan guidelines and suggestions.
• Prepares yearly 1099s with Diocesan office as needed.
• Prepare sales tax refunds for parish twice a year.
• Submits Diocesan offertory and financial reports as requested.
• Prepares Tax Contribution Statements as needed.
• Assists employees with processing employee benefits and payroll issues.
• Administrates payroll through UKG (UltiPro) for employees, coordinating with Human Resources as needed.
• Allocates expenses accordingly for financial reporting and church accounting purposes.
• Prepare reports for monthly Finance council meetings, maintaining contact with and informs Finance Council Chair and Pastor of parish accounts, etc.
• Maintains the financial spreadsheets and databases.
• Works in conjunction with the food festival chair to monitor and reconcile all expenditures associated with event, as well as monies received from sponsorship, raffle ticket sales and total proceeds of festival.
• Works in conjunction with the Development Office and BAA chair at the parish level to process all donations received.
• Prepares Letters and Contribution Statements as needed.
Secondary Duties:
• Helps/Guides English and Spanish speaking parishioners as needed.
• Perform other duties as assigned.

Minimum Requirements:
• Bachelor’s degree in accounting, or equivalent business experience, as well as knowledge of generally accepted accounting principles.
• 3-5 years of accounting experience.
• Must be proficient with using Microsoft Office Suite and Quick books.
• Proficient developing standards, analyzing information, dealing with complexity, reporting research results, data entry skills, attention to detail, confidentiality.
• Lifting of boxes of financial records for storage may be required. (approximately 10 lbs.)
• Employment is contingent upon applicant satisfactorily passing criminal background and reference.
• Must complete diocese-sponsored Safe Environment Training.
Supervises:
• Accountant Assistant